Section 1: Event applicant information
Section 2: Event overview
In describing the event, please include event details such as the proposed event program and activities.
Time of event:
Please be aware that this number will be made public.
Section 3: Developing your event site plan
Access for all
Please describe how you will ensure that your event is accessible for people of all abilities:
Emergency services must be notified of your event. Contact details for each of the departments below can be found at the end of this form.
Note: You may need to obtain a Application for Occupancy Permit for a Place of Public Entertainment (POPE). Refer to the Event Planning Guide for further information.
Refer to the Event Planning Guidelines or contact the Environmental Health Officer for more information.
Please refer to the Event Planning Guidelines if your event includes any fireworks or other pyrotechnics and provide the following details:
Food and Beverages
Grass mowing / pegging of lawns / irrigation lines / other park works
Lighting and Power
Note: All appliances must have a current tested tag. ALL power cords crossing an access, footpath or road must be covered by a ramp.
Risk Management Planning
Name of Company, Contact Person and Phone Number
You will need to submit a traffic management plan for your event if it requires a road or street closure, increases road congestion in the area, restricts access to or requires the use of footpaths, or is likely to generate a large amount of pedestrian traffic. Approval from Vicroads, Police and Emergency Services and the Department of Transport may be required depending on the scale and type of event.
Road closures need to be submitted at least 12 weeks prior to the event to allow for processing and to meet advertising requirements. If roads to be closed or subject to traffic management/control fall under the jurisdiction of Vicroads, a permit must be obtained from Vicroads.
Please list the affected premises (eg businesses, residents) and state date that you have notified them.
Date and Time is required.
Please provide Contractor Name and Phone Number.
Section 4: Finalising your Event Application
Thank you for completing an Event Application to stage an event in Benalla Rural City. It is important you understand the requirements of staging an event in the Rural City. Refer to the Events Planning Guide for further information.