Request to be Heard

Due to COVID-19 social distancing requirements, we encourage you to watch a live broadcast of the meeting

In accordance with the Governance Rules 2020 members of the public wishing to address the Council must submit a ‘Request to be Heard’ form by 10am on the day of the meeting. At the time of registering to speak persons must provide a summary of the matter on which they will be speaking. A maximum of three minutes will be provided to each speaker.

(if applicable)
(attach a separate sheet if more space is required)
(If applicable)

Download a Request to be Heard form(PDF, 154KB)


Making a public submission

  • The Chair will call on speakers in the order they have registered. Submissions relating to an item on the agenda are made immediately before the report on the matter. Submissions on any other matter are heard at the beginning of the meeting.
  • A maximum of three minutes will be provided to each speaker. No material is to be distributed during the meeting without the permission of the Chair.
  • At the end of each submission, the Chair will ask Councillors if they have any questions on the submission. After questions have been asked and answered, no further input can be made by the person making the submission.
  • The Committee will then resolve to receive the submission.

Refer to the Governance Rules 2020 for more information.

Council and committee meetings are recorded (see below).

Audio recording of meetings

All Council meetings will be audio recorded and made available for public access, with the exception of matters identified as confidential items in the agenda. This includes public participation sections of the meetings.

These recordings are taken to facilitate the preparation and accuracy of the minutes of open Council meetings, broader access to open Council meetings and the accuracy of submitter details (where relevant).

By participating in open Council meetings, individuals consent to the use and disclosure of the information that they share at the meeting (including any personal/sensitive information) for the purposes of Council carrying out its functions. Individuals also consent to the disclosure of that information to any person(s) who access those recordings.